For the purposes of this document, the following words and terms shall refer to the following
definitions and meanings:
(a) "Company" shall mean "Recruitwork Solutions Limited" , trades as Workbase
(b) "Confidential Information" shall mean information learnt by one party in relation to the other's commercial or business affairs, including without limitation technical information, client information and technical knowledge
(c) "IPRs" shall mean all copyright, technical knowledge, trademarks, service marks and other intellectual property rights
(d) "Effective Date" shall mean the date on which the Subscriber agrees either electronically or otherwise, to begin using the Services
(e) "Services" shall mean the services provided by the Company for the Subscriber as set out by the Specification
(f) "Specification" shall mean the official documentation outlining the Services provided by the Company for the Subscriber
(g) "Subscriber" shall mean the company or individual agreeing to purchase or use the Services provided by the Company
(h) "Subscriber Data" shall mean information, data or material provided by the Subscriber through use of the Services
(i) "Licence Fee" shall mean the monetary value owed to the Company by the Subscriber throughout the course of the Licence Term as detailed in the documentation supplied prior to or at the point of agreement
(j) "Licence Term" shall mean the 12 month period which begins on the Effective Date and which shall be extended automatically immediately after each 12 month period elapses, until the Services are cancelled or otherwise terminated in compliance with these Terms
(k) "Terms" shall mean the terms and conditions as set out in this document, and shall include the Specification where context requires such inclusion. It also includes any referenced materials as found on the Company's websites
(l) "User Licence" shall mean the licence granted to the Subscriber by the Company for the use of the Services
a) Upon accepting these Terms, the Subscriber is confirming agreement to abide by such Terms. Such
agreement shall be considered confirmed by the Subscriber when the Subscriber clicks the button with
the text "I accept" on the company website. Clicking this button is a declaration of agreement by
the Subscriber to abide by these Terms.
b) In compliance with these Terms, from the Effective Date, the Subscriber is granted a worldwide right to use the Services. Such right is non-exclusive and non-transferable, and is for the Subscriber's internal business activities only. The right will remain effective for the duration of the Licence Term.
a) Details of the Services provided for the Subscriber are set out in the Specification.
a) Where applicable details of the Licence Fee are set out in the Specification, and amounts owed by the Subscriber
are to be paid to the Company monthly or annually in advance.
b) The Company retains the right to amend the Licence Fee. Such amendment shall be made no more than once in a 12 month period, and the Subscriber shall be given a minimum of 30 days prior notice in advance of any new charges that may apply. Such notice may be provided electronically by email.
c) The Company holds the entitlement to apply and charge interest on Licence Fees with overdue amounts. Such interest may begin to accrue from the date such amount became overdue, and shall be calculated at the rate of five (5) percent above the base rate of the Bank of England per annum.
d) Should the Subscriber's account fall into arrears, the Company retains the right to suspend indefinitely or terminate the User Licence and prevent access to the Service. If a Subscriber's account is suspended, the charges as set out by the Licence Fee will continue to accrue during such suspension period.
e) VAT is payable in addition to the fees set out in the Licence Fee, which are shown exclusive of VAT.
a) The Company will take every reasonable step possible to ensure an uninterrupted server connection
and to maintain other computer and operating system software in accordance with industry standards
to provide the Subscriber with continuous access to fully-operational Services. Such access however
may be unavailable during scheduled maintenance downtime or as a result of other interruptions
beyond the Company's control.
b) In order to maintain a fully-operational provision of the Services, the Company will undertake maintenance services on occasion, which may result in the temporary unavailability of the Services. Such unavailability is unlikely to occur for a duration of more than one (1) hour in any given 24 hour period, and such unavailability is likely to occur after midnight unless in circumstances beyond the Company's control.
c) The Company retains the right to access the Subscriber's database in order to perform maintenance or for other technical purposes.
d) The Company will offer protection of Subscriber Data via regular backup, however it remains the responsibility of the Subscriber to ensure backups are made according to their specific needs.
e) Should this agreement be terminated in any manner, the Company will provide the Subscriber with all Subscriber Data in a format in compliance with industry standard.
a) The Subscriber shall hold full responsibility for all equipment necessary for accessing the
Services via the internet, including but not limited to computer, telephone, hardware and software
equipment. Such responsibility includes ensuring relative system requirements are sufficient to
allow access to the Services. The Company shall make no representation, warranty or assurance of the
Subscriber's equipment suitability for use of the Services.
b) It remains the responsibility of the Subscriber to ensure the security of its data through the safe storage of login details, nondisclosure of passwords and the regular amendment of such passwords (where applicable). The Company holds no responsibility over password selection, and it is the responsibility of the Subscriber to ensure selected passwords are not easily guessable by others.
c) The Subscriber hereby agrees to inform the Company immediately should any unauthorised access of the Services or any password or account breaches be suspected or detected. It is also the responsibility of the Subscriber to report any suspicion or detection of the unauthorised duplication or distribution of any Subscriber Data.
d) The Subscriber hereby agrees to comply with all laws applicable in relation to the use of the Services, including without limitation laws related to data protection and the transmission of personal or technical data across borders.
a) By accepting these Terms, the Subscriber is confirming agreement to abide by the following
restrictions. The Subscriber shall not:
i) store or send any material that infringes the rights of others, or that is considered threatening, obscene, libellous or otherwise unlawful;
ii) store or send any material known or suspected to contain malicious software or computer viruses, including without limitation Trojan horses, worms or other harmful computer code, scripts, files or programs;
iii) alter or amend the performance or integrity of the Services or the data contained within;
iv) attempt to acquire unauthorised access to the Services or other systems or networks related to it.
b) The Subscriber shall not in any way sell, resell, licence, sublicense, transfer, assign or otherwise commercially distribute or exploit the Services or User Licence. The Subscriber shall also not make any modifications or derivative works in relation to the Services, nor shall the Subscriber allow access to the Service by anybody other than its nominated users.
a) The Subscriber hereby indemnifies the Company against any claims, costs and expenses which may be incurred by the Company, arising either indirectly or directly from the Subscriber's breach of any obligations as set out by these Terms. The Subscriber further indemnifies the Company against claims, costs and expenses incurred by the Company arising from a claim alleging that the use of the Subscriber Data by the Subscriber has infringed the rights of a third party, or has caused harm to a third party.
a) The Company hereby declares acknowledgement that the Subscriber at all times remains the sole
owner of all rights, title and interest to the Subscriber Data.
b) The Company owns all IPRs contained within the Services and any website operated by the Company.
c) These Terms do not give the Subscriber any rights in or in relation to the Services, any website owned or operated by the Company, or any other IPRs unless expressly provided within these Terms. Any associated names or logos of the Services are Company trademarks, and the Subscriber is granted no right or licence to use them.
a) It is hereby agreed by both the Company and the Subscriber that the Company may disclose Confidential
Information to a third party, at the request or agreement of the Subscriber.
b) The Company shall apply careful attention to the observance of confidentiality in relation to the Subscriber Data, and confirms that throughout the duration of the provision of Services it shall apply continuous compliance to all aspects of the Act, including without limitation data processing. The Company furthermore shall not use or disclose Subscriber Data without express consent from the Subscriber, or unless such use or disclosure is necessary for the operation of the Services.
c) The Company hereby confirms that it has appropriate technical and organisational security measures in pace. Such measures govern the processing of the Subscriber's personal data.
d) The Company hereby agrees to not transfer any personal data that is processed on behalf of the Subscriber, to any territory which falls outside the European Economic Area, unless such transfer is conducted with the Subscriber's written consent in advance.
e) The Subscriber hereby agrees that their Subscriber Data maybe used for research purposes either by The Company, by a recognised academic institution, or by trusted third party at the discretion of The Company.
a) The Company hereby warrants that it shall provide Services with reasonable skill and care which shall conform to generally accepted industry standards of practice.
a) The whole liability of the Company to the Subscriber in relation to any claim or breach of these
Terms, shall be limited to the maximum amount of the annual User Licence Fee, where applicable. Such
liability applies regardless of whether or not such claim or breach arises from negligence, with the
only exception being death or personal injury as a result of negligence, in which case no limit applies.
b) Notwithstanding clause 12(a) set out above, the Company holds no liability to the Subscriber for lost opportunity, loss of business, loss of profits or any other consequential or indirect loss or damage. Such non-liability applies even in cases where such loss could be considered reasonably foreseeable.
a) Upon submission of one month's notice to the Company, the Subscriber is entitled to terminate the
User Licence. Such termination will come into effect on the anniversary of the Effective Date, and
no refund for unused subscription will be issued by the Company.
b) These terms may be terminated immediately by either party with written notice if:
i) the other party commits a material breach of these Terms, and such breach is either unresolvable, or if the party breaching such Terms fails to resolve such breach within 30 calendar days of receiving a request to do so;
ii) there is the imposition of distress or execution against the other, or the making by the other of any arrangement or composition with creditors, or the liquidation of that other (should the other be a company, and excluding that of voluntary liquidation).
c) In the event of the termination of these Terms by either party, the obligations of confidentiality as set out in clause 9 shall survive such termination.
a) Neither party shall hold liability for any default arising due to any act of God, war, any industrial action including strike and lockout, fire, flood, drought, tempest or other natural disaster, or any other event beyond either party's reasonable control.
a) Any notice given by either party to the other shall be given in writing. If such notice is hand delivered, it shall be deemed served at the time of personal delivery. If such notice is sent by pre-paid post, it shall be deemed served as delivered in the expected course of post, providing it has been correctly addressed (such address being that indicated in relevant paperwork prior to contract agreement, or the address subsequently acknowledged in writing as the correct address). Should a notice be delivered by facsimile or email, the service of such notice shall only be deemed acceptable upon proof of confirmation of receipt of such facsimile or email.
a) Together with the Specification and any existing privacy or security policies published by the Company, these Terms embody the entire agreement between each party in relation to the Paperwork, and supersede any prior agreement between each party in relation to such Paperwork whether verbal or written. Furthermore, both parties hereby confirm upon accepting these Terms that they have not done so based on any external representations made that are not written expressly into these Terms.
a) Should any provision contained within these Terms be or become prohibited by law or be deemed officially by a court to be unlawful, unenforceable or void, then such provision shall be severed from these Terms and made ineffective to the fullest extent required. Such severance will be executed as far as possible without the need to modify any remaining provisions contained within these Terms, and such severance shall not affect any other circumstances nor shall it affect the validity or enforcement of any of these Terms.
a) The construction, performance and validity of these Terms falls under the governance of Scottish law. Acceptance of these terms hereby submits the acknowledgement of both the Subscriber and the Company that any dispute arising in relation to these Terms must be subject exclusively to the jurisdiction of the Scottish courts.